Academic Honor Code
All students are expected to accept and to abide by the values of honesty, integrity, and truthfulness in their academic pursuits. Sanctions for violations of academic honesty, such as plagiarism or cheating range from failure for the work involved to failure in the course. A record of violations and sanctions is maintained in the student’s file. Any violation may result in dismissal from the University. Appeal is to the provost or the provost’s designee.
Students are expected to interact with faculty and fellow students with courtesy, respect, and integrity in all academic settings. Any behavior that disrupts an appropriate and effective learning environment is unacceptable and may be subject to discipline, whether it occurs in class, on campus, or on the Internet. Student behaviors that enhance the learning environment include dialogue and discussion of course material and issues; asking questions to improve comprehension; listening to and respecting the views of others; and completing readings and assignments in preparation for class. Student behaviors that hinder the learning environment include extended personal discussions during class; the use of cell phones, and the inappropriate use of laptops or other devices during class; consistently interrupting class by entering and exiting the room during the class session; and treating classmates or the instructor with disrespect. In all academic settings, students should be aware of their responsibility to engage in the material being covered in order to benefit from educational opportunities. Moreover, students must be certain that their presence enhances rather than hinders the educational environment of fellow students.
The University expects all members of its community to respect the property of others and to be aware of intellectual laws, regulations and policies that apply to the electronic environment. No member of the University community shall use anther’s material or property in a way that violates copyright law or infringes on the rights held by others. In particular, the unauthorized duplication or use of software that is licensed or protected by copyright is theft.
Members of the University community should recognize that placing their work in the electronic public domain may result in widespread distribution of their work and could jeopardize their rights to that work. One should assume that works communicated through the network are subject to copyright unless there is a specific disclaimer to the contrary.
Plagiarism occurs when a person uses someone else’s creative or scholarly work but fails to give that person credit. It also occurs when a person credits the author but uses his exact words without so indicating with quotation marks or block indentations; or when a person uses words so close to those in the source, that if the person placed his/her work next to the source, one would see that it could not have been written without the source “at the elbow.” The MLA Handbook for Writers of Research Paper (2009) refers to plagiarism as “intellectual theft” and suggests penalties for infractions ranging from failure of the course to expulsion from school.
The widespread availability of online sources for research and information requires particular attention to proper use and citation of electronic sources. Students seeking guidance in the use of proper citations should consult the “MLA Handbook for Writers of Research Papers” (7th Edition, 2009), “A Manual for Writers of Term Papers, Theses and Dissertations,” by Kate L. Turabian,et al (8th Edition, 2013), or “Publication Manual of the American Psychological Association” (6th Edition, 2010). Be sure to check with your instructor regarding the preferred style of citation.
Confidentiality of Student Information
Procedures for the release and disclosure of student records maintained by the University are in accordance with the Family Educational Rights and Privacy Act of 1974, as amended (FERPA). The University is guided by the principles that the privacy of an individual is of great importance and that as much information in a student’s file as possible should be disclosed to the student upon request. University officials may have access to student information when access is necessary for legitimate educational interests such as appropriate advising, relating to the student’s academic or campus life. Third parties have access to personally identifiable student records or information only with the student’s written consent or as otherwise provided by FERPA. Parents and guardians are considered third parties who need a written release signed by the student to gain access to student records (parental release form). Detailed guidelines for the release and disclosure of information are available from the Office of the Registrar. These guidelines comply with FERPA and Students’ Right to Know/Campus Security Act of 1990. An annual notice is published online and sent to students. A detailed description of student rights under FERPA is contained in the student handbook. Required undergraduate and graduate student theses and other papers authored by students may be made available by the University for the research purposes of third parties with students’ permission.
Students are expected to attend all scheduled class sessions and to fulfill the requirements of each course as established by the instructor. Each instructor has the right to determine the norms for attendance as well as all other requirements for the course. Once the norms are announced by the instructor, students are obliged to abide by them.
Students who miss a class are responsible for contacting their instructors directly to notify them and to arrange how missed work may be completed, which is at the discretion of the instructor. The student should be aware of the class policies regarding missed exams and the submission of late assignments. The completion of missed work is not always permissible according to class policies.
It is the responsibility of the student to consult with his/her instructors and their academic advisor if he/she knows of some circumstance that will necessitate an extended absence from classes.
It is the responsibility of the student to notify the University of any intention to withdraw from a course or withdraw from the University.
Habitual non-attendance of a course or courses will be considered academic misconduct subject to withdrawal from the course(s) not attended. Habitual nonattendance is defined as a consecutive absence in any course equating to three full weeks of missed class sessions (three absences for a course meeting once a week, six absences for a course meeting twice a week, nine absences for a course meeting three times a week).
Habitual non-attendance in one or more classes may result in administrative withdrawal from the class or classes affected. Moreover, when a student is habitually absent from most or all classes, the student may be subject to administrative withdrawal from the University or, in cases with extenuating circumstances, to an administrative leave of absence. In such cases a grade of W or WF will be assigned to the classes affected according to the appropriate date published in the academic calendar.
Students who have attended no class sessions of a course or courses for which they are registered by the end of the drop/add period will be withdrawn from the course(s). If a student never attended any courses during the drop/add period, the student will be withdrawn from his/her full schedule of courses.
Matriculation and Enrollment
A matriculated student has been formally admitted to the University in pursuit of a degree program and is proceeding on a full-time or part-time basis. A nonmatriculated student enrolled in course work has not been admitted to the University and is not accepted into a degree program. Non-matriculated students may not enroll for more than two courses (6 credits), unless specific permission is granted by the appropriate Dean. There is no guarantee that course work completed as a non-matriculated student will be applied toward a degree program. Non-matriculated students may register for courses, when space is available, after the registration period for matriculated students.
Undergraduate students registered for a minimum of 12 credits are considered full-time students. Students who register for 11 or fewer credits are part-time students. For financial aid and athletic eligibility, students need to be making satisfactory academic progress.
Matriculated students are classified as freshmen, sophomores, juniors, or seniors according to the number of credits completed, not the number of years enrolled.
Freshman: 0-29 credits completed
Sophomore: 30-59 credits completed
Junior: 60-89 credits completed
Senior: 90 or more credits completed
Academic Course Load
Most baccalaureate programs are structured so that students may complete their requirements in four years of full-time study. This is accomplished by successfully completing an average of 15 credits per semester (30 credits per year). Students normally complete between 12 and 17 credits each semester for a minimum of 120 credits required for the baccalaureate degree. It may be advisable for some students to register for a reduced course load to ensure their potential success. Should such a plan be advised, the student will not be able to complete a baccalaureate program within the usual four-year period without at least some summer study, or in exceptional circumstances, possibly an additional semester or year at the University.
Students pursuing a full-time load may take up to 17 credits per semester. Students who wish to register for more than 17 credits must have a cumulative GPA of 3.00 or higher to qualify. Each additional credit will be subject to an additional tuition charge on a per-credit basis. Rates are published online on the salve.edu web page.
To enhance educational opportunities and promote wellness, Salve Regina University offers a number of one-credit units. The one-credit units include physical education, music, special interest workshops, service learning, and seminars related to departmental majors. Students may apply up to eight one-credit units toward the graduation requirement of 120 credits for baccalaureate degrees. Of these eight, only four in physical education may be included. Any one-credit units required either by the University, or by a department, will apply toward the graduation requirement over and above the usual limit of eight.
For the associate degree, up to four one-credit units may be applied toward the 60-credit graduation requirement, with no more than two in physical education.
University Course Numbering System
001-099: Special undergraduate courses, usually of a weekend workshop nature.
100-299: Lower division undergraduate. Primarily freshman and sophomore level undergraduate courses.
300-499: Upper division undergraduate. Primarily junior and senior level undergraduate courses.
500-599: Graduate level courses for credit toward master’s degrees.
600-699: Post-graduate level courses for credit toward the Ph.D., D.N.P. degree and Certificate of Advanced Graduate Studies.
Registration Policies and Procedures
All students must register for courses to maintain enrollment at the University. Students are responsible for adhering to the registration instructions, timetable and other information published online. Students must satisfy all financial obligations before they are permitted to register and attend classes.
Students may drop and add courses without academic penalty during the dates indicated in the Academic Calendar. The option to add a course includes only those courses where space is still available during the drop/add period. If a student has not officially dropped a course or received an approved course withdrawal by the completion of the semester, the instructor must submit a final grade for the student.
It is the responsibility of students to review the requirements for their degree program and select appropriate coursework. Students easily monitor their progress by consulting the online Academic Evaluation for each program of study and by consulting the undergraduate catalog for major, minor, and core curriculum requirements.
Choosing a Major/Minor
Students enter Salve Regina University assigned to a major of their choice or as undecided. A faculty advisor will be assigned to all students , either in the major of interest or for exploratory advising. Undecided students who wish to select a major or those who wish to change from the major in which they were originally placed, must meet with the department chair (or for interdisciplinary majors, with the program coordinator) of his/her intended major. Any change of major requires meeting the standards of the chosen department, completing any appropriate application procedures established by the department, and submitting an official change of major form to the Office of the Registrar. Students should, in most cases select a major before or during their sophomore year, but must do so once they have reached junior standing (60 credits.) Students interested in selecting one or more minors should meet with the department chair (or program coordinator) as described above to do so. Forms to change a major or minor are available at the Office of the Registrar.
Change of Name/Address
It is the student’s responsibility to complete a change of name/address form in the Office of the Registrar whenever such a change occurs. Name changes must be accompanied by official documentation with the new name.
In order to register each semester, all students must have clearance from the Business Office, Financial Aid, Health Services, the registrar, and their academic advisor. Details are published online and available for students through the University portal.
Registration Requirement for Class Attendance
Students who are not registered by the last day to change semester registration may not attend classes that semester. See the academic calendar for specific dates.
Students in good academic standing may audit courses (register courses for noncredit). Students may register for a course as audit, change from audit to credit or vice-versa only during the drop/add period as noted in the Academic Calendar. No academic credit is granted for audited courses, and on successful completion, a grade of “AU” (audit) is recorded on the transcript.
For undergraduate courses, auditors must fulfill course requirements except for the final examination. (For graduate courses, audit requirements are determined by the instructor.) At both levels, failure to satisfy the course requirements for auditing is a ground for removal of the audited course from the student’s record.
A prerequisite is a course or other requirement established to ensure that students have sufficient academic preparation to successfully complete another course. It is the responsibility of the student to ensure that prerequisites, as listed in the catalog and available online in the schedule of classes, have been successfully completed before registering for the course. While completion of a baccalaureate program is usually a prerequisite for enrolling in graduate courses, undergraduate students who have demonstrated outstanding achievement may enroll in graduate-level course work for undergraduate credit with permission of the student’s faculty advisor and graduate program director. Forms are available in the Office of the Registrar.
Independent study involves specialized subjects outside the regular undergraduate catalog. While it is expected that most students will be able to develop a complete program of study from regularly scheduled course offerings, there are situations in which a student may benefit from independent study. Students interested in independent study, and who have a cumulative GPA of 2.75 or higher, should consult an appropriate faculty mentor, discuss the planned project, complete and submit a special enrollment form available in the Office of the Registrar with noted approvals, and will be registered for the course. The University reserves the right to deny requests for independent study from students whose topics have not been well formulated, who lack a supervising faculty member to evaluate performance, or who do not meet the GPA minimum.
Directed study involves regular undergraduate catalog courses offered to individual students who are unable to complete them due to conflicts or other extenuating circumstances.
Students should consult the appropriate department chair, complete and submit a special enrollment form available in the Office of the Registrar with noted approvals. If the student is not required to take the course to fulfill graduation requirements, or can defer taking the course as a classroom experience to a later semester without jeopardizing his or her academic program, the directed study will not be approved.
Withdrawal from a Course
In withdrawing from a course, time is of the essence, both for tuition reimbursement and for academic grades of “W” which do not negatively affect the grade point average. Permission must be obtained from the instructor and the Office of the Registrar before published deadlines using official course withdrawal forms. For grading purposes in regular semester courses, the deadline is published in the academic calendar as “last day to withdraw from a semester course with a grade of “W”.” For classes scheduled to meet half a semester or less, the deadline is the halfway point of the course (contact Office of the Registrar for details on a specific course). For withdrawals after the deadline, the final grade will be “WF.” If a student stops attending a course at any time without withdrawing, the final grade will be “F.” Grades of “F” and “WF” are equivalent in calculating the grade point average. Course withdrawal forms are available in the Office of the Registrar. The grading policy is published online and elsewhere in this catalog. The refund policy is also available online.
Given the concentrated nature of academic workshops, it is highly important for students to attend all sessions of each workshop, and to be on time. As workshops begin on various dates during the semester, students may add a workshop any time before the starting date if spaces are available. Students who wish to drop a workshop must do so two days prior to the start of the workshop. Students who fail to attend a workshop for which they are registered, and who fail to drop by this deadline, will receive a grade of “NC” (No Credit.)
Leave of Absence
General Leave of Absence Policy
Students in good academic and judicial standing who wish to interrupt their studies for the next semester may apply for a leave of absence by contacting the Office of the Dean of Students. To apply the student must complete and submit the University Leave of Absence form to the dean of students for consideration. The dean of students will consult the student’s academic dean in order to determine if a leave of absence is to be granted. If the leave of absence is granted the student will be required to obtain all required signatures from the university offices named on the form and return the form to the dean of students who will then inform the Office of the Registrar. Leaves of absence are not typically granted retroactively and should be requested no later than one month prior to the semester in which the leave will be taken. A student on leave maintains active status at the University and must have permission from the dean of students to be enrolled for credit elsewhere during the leave. Leaves of absence are granted on a semester by semester basis. The University may initiated a student’s withdrawal when the student has not registered for two consecutive semesters.
Emergency and Medical Leaves of Absence
In emergency or medical situations where a student in good academic and judicial standing cannot continue to attend classes after the start of a term, but intends to return to the University, a leave of absence may be granted. Medical leaves are granted by the dean of students; students should consult the voluntary and involuntary leave of absence policies in the Salve Regina Student Handbook for further information.
Return to Campus after Leave of Absence
Students who intend to return to their studies after a general leave of absence should submit a written request explaining their intent to register for the following term to the Office of the Dean of Students. For spring semester return, students should make their request by November 1. For fall semester returns, students should apply by July 1. Requests to return following an emergency or medical leave will be evaluated by the dean of students in consultation with the appropriate academic dean.
Requests to return following an emergency or medical leave will be evaluated by the dean of students in consultation with Health Services and/or Counseling Services. When a medical leave of absence is granted the student will be provided a medical checklist. The terms of that checklist must be met at the time the student petitions to return to the University.
Where appropriate, students should consult with the Office of Financial Aid prior to applying for or returning from a leave of absence. The University strongly encourages all students to consider purchasing tuition insurance.
Withdrawal from the University
Students who wish to withdraw from the University during a semester or at the end of a semester do so through the Office of the Registrar. An official withdrawal form is required, available in the Office of the Registrar. The student must meet with key members of Student Affairs, Financial Aid and the Business Office. The University may initiate a student’s withdrawal when the student has not registered for two consecutive semesters without securing a leave of absence.
It is important that students who wish to withdraw complete the form as soon as the decision is made. The date of an official withdrawal determines the amount of pro-rated tuition. Students who are recipients of financial aid must arrange for an exit interview with the Director of Financial Aid. Awards are adjusted accordingly for the withdrawing student.
Salve Regina University transcripts are released only when a student submits a written, signed request and pays the transcript fee, except when mandated by law. Transcripts are available in the Office of the Registrar. Request forms are available online on the Office of the Registrar web page on www.salve.edu. Transcript services may be denied to students with outstanding financial obligations.
To obtain copies of transcripts and source documents such as test scores from other institutions, students must contact the originators of those records, for example the registrar of the original institution. Salve Regina University does not copy transcripts of other schools for student use.
Transcript service may be suspended during the final grading period.
Transfer Credit and Advanced Placement Policy
Credit is normally granted for courses previously taken at other regionally accredited postsecondary institutions with a grade of “C” or above and does not duplicate another course for which credit has been granted. Grades of “C-” or lower, and “Pass” do not qualify for transfer. Qualifying credits earned prior to matriculation are accepted in transfer and are designated on the Salve Regina transcript with the grade P (Pass) with no effect upon the grade point average.
Undergraduate students accepted with transfer credits are classified as freshman, sophomore, junior, or senior according to the number of credits accepted in transfer.
Advanced Placement Program (AP)
The University grants academic credit to students of superior ability who have acceptable scores in the Advanced Placement Tests given by the College Entrance Examination Board. Advanced standing and the actual number of credits to be granted are determined by the University after a review of the applicant’s record and acceptable test scores. A detailed listing of credits granted and acceptable test scores is available online on the Office of the Registrar’s web page.
High School Program
High school students of high academic ability may, with the recommendation and written approval of their counselors, enroll in certain specified courses at the University and obtain credit to be applied toward the baccalaureate degree.
Students who earn college credit while still enrolled in high school can transfer those credits to Salve Regina provided the course(s) meet the normal transfer credit criteria listed above. The student must have the official college transcript sent to the Office of the Registrar. A maximum of 15 college credits earned while in high school will be applied toward the baccalaureate degree.
The University grants credit to students who achieve acceptable scores in the courses of the International Baccalaureate Program. The actual number of credits awarded is determined after the applicant’s record and official IB transcript are reviewed. A detailed listing of credits granted and acceptable test scores can be found on the Office of the Registrar’s web page.
College Level Examination Program (CLEP)
Matriculated undergraduate students who have developed competence in basic subject areas may demonstrate their proficiency by taking the CLEP examinations and receive credit for acceptable scores on CLEP tests offered by the College Board.
Transfer students may receive credit from CLEP examinations taken prior to enrollment at the University provided that their scores meet Salve Regina University standards. Students will not be awarded duplicate credit for areas in which transfer, course, or examination credit has previously been granted. A detailed listing of credits granted and acceptable test scores can be found online on the Office of the Registrar’s web page.
Credit for Learning Associated with Life Experience
The University may award academic credit for the learning associated with life experience. A student applying for life experience credit must be a matriculated undergraduate at the University. The procedure for submitting a portfolio for evaluation is available from the Office of the Registrar. Ordinarily, a limit of nine credits may be earned through this process and applied toward an undergraduate degree. There is a fee for each life experience evaluated and awarded credit.
Credit for Learning Associated with Military Experience
The University uses the baccalaureate-level recommendations from the Guide to the Evaluation of Educational Experiences in the Armed Services as a basis upon which to grant credit for certain military experiences. Ordinarily, a limit of nine credits may be earned on the basis of military experience and applied toward an undergraduate degree.
Study at another University
Matriculated undergraduate students who have good reason to take courses at another regionally accredited institution, whether in the United States or abroad, must complete the Transfer Credit Approval form, obtain the approval of the respective department chair, before registering at the other institution. Forms for approval are available in the Office of the Registrar. Approval ensures that credits will be accepted when course work is completed with a grade of “C” or higher. Courses with grades of “C-” or lower and “P” are not accepted in transfer. Students must request an official transcript be mailed to the Registrar upon completion of the course. A limit of three courses may be pursued at another institution and applied toward the number of courses and credits required for an undergraduate degree. Only credits are transferred in and are counted in the total credits completed toward the degree.
Graduation Policies and Procedures
Students are responsible for periodically reviewing their progress and completing all required coursework for their degree, including the Core Curriculum, and for reviewing the Academic Evaluation which may highlight deficiencies. Students must meet the following requirements to qualify for graduation:
- Declare a major and, if appropriate, a minor. Usually the major should be declared by the end of the sophomore year.
- Complete all major and core curriculum requirements for the catalog year in which the student matriculated.
- Successfully complete at least 120 credits.
- Be in good academic standing.
- Earn at least the minimum number of credits for the degree.
- Earn at least the minimum grade point average required for the degree program. (Minimum grade point average is 2.00 for most programs. However, certain programs require a higher grade point average as specified in the program section of the undergraduate catalog).
- Satisfy the residency for the degree.
- Complete an Application to Graduate by the due date published in the Academic Calendar.
- Complete the University’s community service requirement as part of the Feinstein Enriching America Program and document the hours with the University’s Office of Community Service.
Degrees are conferred only when all academic requirements have been completed.
Students intending to graduate at the next commencement must complete an Application to Graduate in the Office of the Registrar no later than the published deadline during the fall semester. Along with the form, the student is expected to submit:
- All official transcripts of courses to be applied toward the degree.
- All forms for life experience credit, credit by examination, military experience, CLEP, or Advanced Placement. (All fees, if applicable, must be paid in full.)
- The proper major/minor declaration forms.
- Registration for outstanding course work for the degree.
- Any balance on the student’s account must be paid in full in order to participate in commencement.
An exit interview with the Director of Financial Aid is required prior to graduation, if applicable. In addition, graduating students are expected to participate in the online senior exit survey, which provides an opportunity for students to give important feedback about their experience at the University.
Baccalaureate degree candidates who will have no more than six credits to earn after the May commencement date and who will complete their final degree requirement during the next academic term may qualify to participate in graduation ceremonies along with those who will graduate in May. Students must complete a contract by April 15 indicating how they plan to complete their remaining requirements. Such students are subject to the published deadline to apply to graduate during the fall semester. All credits to be applied toward the degree must be completed by December 31 of the year in which the degree is awarded. Failure to complete all pending requirements in the allotted time will result in the requirement to contact the Office of the Registrar in order to re-apply to graduate.
Appearance of a student’s name in the Commencement program is presumptive evidence of graduation, but is not regarded as conclusive. The official Salve Regina University transcript is conclusive testimony of the student’s academic record and possession of degree(s) awarded by this institution.
Baccalaureate degree candidates are awarded graduation honors on the basis of the cumulative grade point average when all degree requirements are completed. Honors are determined by the cumulative grade point average for all semesters of study at Salve Regina University. Only students who have completed at least 60 credits (two full years) at Salve Regina University are eligible for honors.
cum laude (with honor): 3.60 GPA
magna cum laude (with high honor): 3.75 GPA
summa cum laude (with highest honor): 3.90 GPA
Every graduating class shall have one valedictorian who:
- Holds the highest cumulative grade point average at the end of the seventh semester.
- Has completed at least 60 credits (two full years) of regular course work at the University (exclusive of credit by examination options).
- Will have completed all baccalaureate degree requirements by the graduation date.
Student grades on the undergraduate level are reported as follows with the accompanying quality point values:
||Carries no quality points. Indicates that a student registered on a Pass/Fail basis and passed. Students receive credit for such courses but “P” has no numerical equivalent and not computed in the average
||Given when a course requirement has not been met. Must be resolved by the date on the incomplete form or I becomes F. Incompletes may not extend beyond the last day of the following semester.
||No credit. Students fulfill course requirements except for the examination.
||Withdrawal from a course with permission. No credit.
||Withdrawal from a course without permission or after the date designated in the academic calendar for withdrawal without penalty. Also given to a student for behavioral or academic reasons prior to the recording of the final grade. No credit is earned and is computed as “F” in the grade point average.
||Reserved for Workshops when a student fails to attend or drop the workshop.
On rare occasions, in consultation with the faculty, students may gain permission from their instructors to be given the grade of incomplete. The student must submit the approved form (specifying the work to be completed) with appropriate signatures to the Office of the Registrar before final exam week to become valid.
Normally, incompletes are granted for a circumstance beyond the student’s control. The student may request an incomplete for academic reasons (e.g., unanticipated difficulty in obtaining research materials, failure of a critical experiment, etc.) or for some non-academic reasons, such as illness or the death of a loved one. No incomplete will be approved prior to the mid-point of the semester. Once approved, no incomplete may continue beyond the last day of the following semester.
University policy requires all classes to meet with their instructors during the final exam period, whether for an examination or for further instruction, and faculty may penalize students for failure to attend the final examination period. Final exams take place during final week each semester, as indicated in the academic calendar. Details are available online on the Salve website.
Online Grade Reports
Students obtain semester grades online by accessing “MySalve” and logging into “Web Advisor for Students.” The University does not mail semester grade reports. Those who need printable copies can obtain them quickly and easily online whenever they access their grades online.
Parents who wish a copy of the grade report should ask their student to print a copy for their use. Parents whose students have filed a parental release form have the option of requesting a grade report to be mailed to the home address. Such requests must be made in writing to the Office of the Registrar.
Falsifying Educational Records
Tampering with educational records such as transcripts, grade reports, and diplomas is against the law. Among criminal offenses of the State of Rhode Island is Chapter 58 of Title 11, which states in part, “A person shall not use, offer, or present as genuine a false, forged, counterfeited, or altered transcript, diploma, or grade report of a postsecondary educational institution.” This section is but one example of state and federal laws making it illegal to engage in fraudulent activity with educational records. Penalties for violating such laws can include substantial fines and/or imprisonment.
All requests for a review of a semester grade must address the process followed in calculating the final grade and not the instructor’s judgment of the student’s work. Students must first attempt to resolve their questions informally with the instructor. If no resolution is achieved, students who wish to pursue a formal grade review should adhere to the following process and schedule:
- A request for a review of a semester grade must be made in writing, through a formal letter rather than an e-mail, by the student to the instructor of the course no later than 30 days after the date semester grades become available to students online at “MySalve.” The student sends a dated hard copy of this request to the Department Chair and to the appropriate Dean.
- Within 10 working days of the receipt of this request, the instructor shall forward to the student, the Department Chair, and the Dean a grade review in writing. The grade review will consist of:
- A copy of the course syllabus outlining methods of evaluation such as assignments, tests, and examinations, along with their respective percentage weights to the final grade calculation.
- The student’s grades for all tests and assignments.
- A demonstration of the calculations by which the final grade was determined.
A student who finds the review unsatisfactory (i.e., there are still questions remaining regarding the calculation) may present the case to the Department Chair in which the course was offered within 10 working days of the receipt of the review, or, if the instructor is also the Chair, directly to the Dean. The Chair or Dean will have 10 working days in which to respond. If necessary, a final appeal may be made to the appropriate Dean within 10 working days of the Chair’s response, and the Dean will have 10 working days in which to determine the matter. The Dean’s decision in the matter will be final.
Cumulative Grade Point Average (GPA)
The cumulative grade point average is the weighted average of all grades and credits used to indicate academic progress. The cumulative GPA is computed by multiplying the quality point value of the grade by the number of credits attached to each course, adding this number for all courses taken, and dividing the sum by the total number of quality credits. Note: Grades of “P”, “I”, “AU” and “W” are not computed in the grade point average. If a course is repeated for an improved grade, the lower grade is excluded from the GPA and duplicate credits are excluded from the cumulative total, however the course and grade remain on the transcript.
The Dean’s List is compiled each fall and spring semester recognizing the academic achievement of matriculated undergraduate students who meet the following criteria:
- A semester grade point average of 3.60 for full-time students completing at least 12 graded credits.
- A semester grade point average of 3.80 for part-time students completing at least six graded credits.
Student Academic Status
Decisions regarding a student’s academic status at the University level, or within a particular department, are based on the transcript current at the time the decision is made. Subsequent changes to the transcript will not retroactively alter student status.
Good Academic Standing
Full-time matriculated students are in good academic standing when they earn semester and cumulative grade point averages (GPA) of at least 2.00 and successfully complete a minimum of 24 credits each year. Part-time students are making satisfactory academic progress and are in good academic standing when they successfully complete a minimum of 12 credits each year and earn a grade point average of at least 2.00.
To graduate, students must achieve a cumulative grade point average of at least 2.00. However, certain programs require students to earn a higher cumulative grade point average and/or a higher grade point average in courses that apply to the major program. Consult the program section of this undergraduate catalog or the department for the specific requirement.
Satisfactory Academic Progress
Satisfactory academic progress implies reasonable assurance that students can complete all degree work within 5 years. Failure to maintain satisfactory academic progress can impact the student’s ability to receive financial aid, athletic eligibility and ability to remain enrolled at the University.
Full-time students make satisfactory academic progress by achieving the following cumulative grade point average and credit criteria each semester.
Mid-Term Grade Evaluation
To ensure that students receive appropriate academic advisement, faculty are required to submit mid-term grades for students whose performance in a course is below a “C” during the seventh week of each semester. These students are encouraged to seek extra assistance from the instructor or from the Academic Center for Excellence. Students who receive three deficient grades or more are scheduled to meet with their advisor and/or the director of the Academic Center for Excellence to discuss strategies for improvement. This service is provided to assist students in achieving academic success. However, students are responsible for being aware of their own standing in each class and for taking action for improvement when needed.
Final Grade Evaluations
At the end of each semester, the Academic Standing Committee evaluates the grade reports of students who are not in good academic standing as well as those whose semester GPA is below the minimum 2.00. The severity of the situation may affect the student’s registration for the subsequent semester or continuance at the University. Meetings with Academic Development Center staff are recommended or required accordingly. Recommendations and/or continuance criteria are mailed to the student.
Students whose cumulative GPA falls below 2.00 are placed on academic probation. The purpose of academic probation is to alert the student that serious problems exist in his/her academic performance which require carefully planned corrective measures in order to improve the GPA and return to good academic standing. If unresolved, these problems will prevent further studies and achievement of the student’s educational objectives. Written notice is provided by the Office of the Registrar both to the student and to faculty advisor(s) shortly after semester grades are processed.
Students on academic probation must work with staff in the Academic Development Center to develop a plan to return to good academic standing. Probationary students who are allowed to continue at the University will remain on probation as long as their cumulative GPA remains below 2.00.
Students on academic probation must make significant improvement in each subsequent semester by achieving a semester GPA of at least 2.00 in order to continue their enrollment for an additional semester. Students on probation who do not meet this goal are subject to academic dismissal. Students who are dismissed may make a written appeal to the provost. International students studying on a nonimmigrant visa should consult with the appropriate designated school official to review visa status issues and alternatives. Students will receive a written notice of this decision, including a process for appeal.
A student who has been academically dismissed may submit a written appeal to the provost, following the process specified on the dismissal notice. In consultation with the Academic Standing Committee a decision regarding an appeal will be communicated to the student in writing. If readmission is granted, a student will be re-enrolled on academic probation and will be informed of specific academic criteria and expectations in writing. Students reinstated by appeal may not, if dismissed again in subsequent semesters, submit any further appeals for readmission.
Academic advising is a fundamental component of the learning process for students at every stage of their academic journeys. It is through their relationships with departmental and discovery faculty advisors that many students begin to synthesize their academic and personal goals, explore the linkages between the core curriculum and their chosen field(s) of study, and learn valuable skills in planning, time management, and making the best use of the many academic support and social services available to them at Salve Regina University.
Developmental advising strategies provide important scaffolding for each student’s intellectual and social growth. As classroom teaching methods have become more learner-centered and intentionally geared toward helping students integrate conceptual and practical knowledge, so has the academic advising relationship become identified as one that involves both student learning and acquisition of transferable problem-solving skills. Salve Regina University is committed to the academic success and development of its students. As freshmen, students are assigned an advisor who is in their major of choice or is a faculty member trained to work with undecided students. When a student has chosen a major, a faculty advisor in that program area is assigned to the student. The faculty advisor can assist the student with program-specific issues, including course selection, preparation for graduate study or career, and achieving a greater understanding of the field of study. Students are encouraged to develop a relationship with their faculty advisor characterized by frequent and open communication to increase their opportunities for academic success, intellectual growth, and achievement of academic and personal goals.
Academic Center for Excellence
The Academic Center for Excellence (ACE) offers support to students in four key areas: Subject Tutoring, the Writing Center, Disability Services, and English for Academic Purposes (EAP). Services are appropriate for students at all levels of ability and academic performance, i.e. for struggling students as well as for advanced students seeking to raise their level of performance. There is no additional cost to matriculated students for these services. Subject Tutoring and Writing Center services are provided by talented and highly trained peer tutors. Drop-in service is available for writing assignments; and all tutoring, whether subject or writing, is available by appointment.
Disability services at the ACE ensures students equal and integrated access to all of the University’s programs in accordance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973. Students with disabilities are entitled to reasonable accommodations and individual assistance that will allow them to participate fully in all University programs. Call (401) 341-3150 for more information or see the Accessibility of Programs and Services section in this catalog.
The English for Academic Purposes program offers assistance to students whose first language is other than English. The EAP programs offers four academic courses in addition to individual and group tutorial support, supplementary educational materials, and other language support opportunities (e.g. opportunities to practice English in informal settings). The EAP coordinator works closely with academic advisors and consults frequently with faculty to provide the best support possible.
Study skills, time management, organization and test-preparation assistance, as well as support for students on academic probation or academically at-risk are also provided by the Academic Center for Excellence. Students interested in any of the above services can inquire at the ACE front desk in McKillop Library 2nd floor, or via email at ADC_staff@salve.edu or by calling (401) 341-2226.
Salve Regina’s McKillop Library contains over 150,000 printed volumes, 6,000 DVDs and 250,000 e-book titles and maintains subscriptions to over 100 online databases with links to 70,000 full-text journals. 100 public computers are scattered throughout the building to provide access to the internet, licensed information resources, and software to support curriculum assignments. Remote access to online resources is available to students and faculty 24 hours per day via the internet. The Learning Commons on the main floor is configured with collaborative furnishings for groupwork, and also includes a multipurpose classroom equipped with laptops and an instructor’s workstation for group, hands-on, classes and meetings. The second floor contains the Curriculum Resources Library as well as the Academic Center for Excellence. The library is open over 100 hours/week and overnight hours are offered at the end of each semester.
In 1999 the library joined the HELIN system (Higher Education Library Information Network), a consortium of over twenty academic and special libraries that share a common Innovative Interfaces library catalog. Through HELIN, students and faculty may initiate direct online requests to borrow over six million items jointly held by member libraries. The Salve Regina ID card will also admit students to member libraries and enable them to borrow materials directly onsite. The library is also member of the Consortium of Rhode Island Academic and Research Libraries (CRIARL), a group of twenty research libraries that share resources through interlibrary loan. As a member of the Library of Rhode Island Network, the library enjoys daily delivery service to satisfy users’ requests for materials held by other libraries within the state. Requests for materials not held by HELIN or CRIARL libraries are available through the OCLC interlibrary loan system, an international database of the holdings of 72,000 libraries worldwide. The library is also a partial United States Government Documents Depository Library and makes its resources available to the Newport community at large.
Institutional Review Board (SRU-IRB)
The United States Department of Health and Human Services, through the Office of Human Research Protections (OHRP), is the U.S. institution responsible for regulating research involving human and animal subjects. The purpose of the regulation it to ensure the ethical treatment of both humans and animals participating in research as subjects. OHRP provides assurance regulations to guarantee that research subjects are not submitted to unnecessary or undue physical, mental and legal risks, that their participation in research is informed and un-coerced, and that their participation will contribute to promoting beneficial generalized knowledge.
OHRP carries out its responsibilities through the publication of documentation with federal regulations regarding the ethical treatment of human and animal subjects. OHRP enforces its ethical regulations through the establishment of Institutional Review Boards (IRB) in all institutional locations where research takes place and are directly or indirectly funded by the U.S. federal government.
Salve Regina’s mission reflects federal regulation for the ethical treatment of humans and animals. The SRU-IRB, is registered with OHRP and reviews, approves, modifies or disapproves all research projects undertaken by faculty, staff and students at Salve Regina University or when faculty, staff, and students are participating in research. In complying with federal regulations, the SRU-IRB review process of research makes sure that:
- risks to subjects are minimized;
- risks to subjects are reasonable in relation to anticipated benefits;
- selection of subjects is equitable;
- informed consent is sought from each prospective participant or legally authorized representative, and properly documented;
- adequate preparation is taken to protect the privacy and confidentiality of subjects; and
- adequate provisions are made for the ongoing monitoring of the subjects’ welfare.
The SRU-IRB is the only University committee authorized to determine if specific research is reviewable or not and all faculty, staff and students must contact the SRU-IRB for input when contemplating undertaking research.
Alpha Mu Alpha
Alpha Mu Alpha National Honor Society recognizes academic achievement of graduating seniors who hold active membership in Salve Regina University’s chapter of the American Marketing Association.
Alpha Phi Sigma
Alpha Phi Sigma, the National Criminal Justice Honor Society, is a nationally known honor society for undergraduate and graduate students majoring in Administration of Justice. The society recognizes students who have demonstrated high standards of academic excellence, leadership, and service. Its specific goals are to honor academic excellence, promote community service, enhance educational leadership, and encourage unity.
Chi Alpha Sigma
Chi Alpha Sigma is the National College Athlete Honor Society. The society recognizes student-athletes who have excelled both academically and athletically while in college. In addition, it encourages good citizenship, moral character and sportsmanship.
Delta Epsilon Sigma
Delta Epsilon Sigma is a national scholastic honor society whose purpose is the recognition and encouragement of high scholarship among students and graduates of Roman Catholic liberal arts colleges and universities.
Phi Alpha Theta
Phi Alpha Theta, the National History Honor Society, recognizes students who have received academic distinction in history and in their general course of studies. The Salve Regina chapter of this national honor society is Alpha Kappa Omega.
Phi Sigma Tau
Phi Sigma Tau is the International Honor Society for Philosophers. It considers its organization instrumental: a means for developing and honoring academic excellence as well as philosophical interest. In addition to providing a means of awarding distinction to students having high scholarship and interest in philosophy, the Society promotes interest among the general collegiate public.
Pi Sigma Alpha
The National Political Science Honor Society, Pi Sigma Alpha, recognizes students who attain high standards of scholarship and academic distinction both in political science and in the sum total of their academic work. It is the aim of the society to stimulate productive scholarship and intelligent interest in the subject of government.
Pi Delta Phi
The National French Language and Culture Honor Society, Pi Delta Phi, recognizes students who demonstrate outstanding scholarship, awareness, and understanding of French culture and eagerness to stimulate activities leading to a deeper appreciation of French culture.
Psi Chi is the National Honor Society in Psychology, founded in 1929 for the purposes of encouraging, stimulating, and maintaining excellence in scholarship and advancing the science of psychology. Membership is open to graduate and undergraduate men and women who are making the study of psychology one of their major interests, and who meet the minimum qualifications. Psi Chi is a member of the Association of College Honor Societies and is an affiliate of the American Psychological Association (APA) and the Association for Psychological Science (APS).
Sigma Beta Delta
The National Honor Society for students of business, management, or administration who are pursuing a baccalaureate or master’s degree recognizes those who have achieved high scholarship and exhibit good moral character. The society encourages aspirations toward personal and professional improvement and a life distinguished by honorable service to humankind.
Sigma Delta Pi
The National Spanish Honor Society, Sigma Delta Pi, recognizes students who excel in their understanding and appreciation of Spanish culture and language. Salve Regina founded the first chapter in the state of Rhode Island in 1965.
Sigma Phi Sigma
Sigma Phi Sigma is the National Mercy Honor Society, established by the Religious Sisters of Mercy, which recognizes students who have demonstrated outstanding scholarship as well as fidelity and service to the University.
Sigma Tau Delta
Sigma Tau Delta is the International English Honor Society. The society recognizes high academic achievement in English studies by undergraduate and graduate students and professionals.
Sigma Theta Tau, International
Sigma Theta Tau, International recognizes high achieving nursing students and professionals. The mission of the honor society is to support professional nurses worldwide who are committed to improving health.
Theta Alpha Kappa
Theta Alpha Kappa honors those who have shown excellence of achievement and the promise of continued growth in the disciplines of Religious Studies and Theology. The three letters that identify the Society are the first letters of the Greek words Theos (God), Anthropos (Human Being), and Koinonia (Community). These constitute the three areas of primary concern to students of Religious Studies and Theology.
User Support Services - Computer Classrooms
The User Support Services department of Information Technologies provides technology and support for computer classrooms from our office in the McKillop Library, Room 002.
Computer classrooms are located in the Antone Academic Center, McKillop Library and O’Hare Academic Center. The computer labs center provides access and support to both PC and Mac computers, printing, scanning, multimedia services, media services and classroom technology. Those who wish to utilize classroom technology should contact User Support Services for assistance with the equipment after scheduling the room’s use through the Office of the Registrar.
In the Antone Academic Center, we provide support for two Mac labs and a Mac digital photo lab. In the McKillop Library, Room 004, we provide a lab for learning and testing in Microsoft certification. Also in McKillop are three PC classrooms and a few available Macs. In the new Center for Adult Education in Warwick, we support a PC computer lab with Internet access and printing, technology in nine classrooms, and a PC laptop open area.
For immediate assistance in any lab or technology classroom, call the Help Desk at (401) 341-7777 option 1.
The labs in McKillop are open seven days for 92 hours per week throughout the semester. Patrons are required to have a valid Salve Regina ID card, to follow a code of ethics for computing, and to log in with their University-issued network ID.
Professional staff and student lab monitors provide assistance during all User Support Services operating hours. Software assistance is available throughout the year in Microsoft Office and other applications. Current hardware and software configurations allow patrons to investigate and learn in many areas of technology.
Schedules indicating availability are posted outside of each lab. Computer labs are used for formal teaching, supporting curricula, workshops and individual learning assignments. Utmost attention is paid to making the labs and their resources available for student needs. Questions may be addressed to the staff in the McKillop Library, Room 002, or by calling (401) 341-2985.
The Media Services area of Information Technologies provides students, faculty and staff with assistance as it relates to the equipment loans and services of hardware and related recording and editing projects. These services include but are not limited to:
- Hardware distribution (sound systems, LCD projectors, laptops, screens, easels, etc.)
- Video filming
- Editing videos
Editing Policy: Media Services will assist any student, faculty, or staff member wishing to edit. Requestors are expected to follow the University policy on copyrighted materials.
Duplicating Policy: Media Services will not knowingly duplicate any copyrighted material unless written permission from the copyright holder, or authorized representative, is obtained and submitted to MS along with the material to be copied. This includes duplicating videos, audio recordings, etc.
Media Services loans out equipment to students, faculty and staff. A valid Salve Regina University identification card must be shown for loans. All equipment will be available for instructional purposes and University business. Media Services sets up equipment within the University for student presentations, lectures, meetings, conferences, and workshops. Forty-eight hour notice is required before setups depending on available equipment. A week’s notice is required for videotaping lectures or student presentations. Please make an appointment for editing.
Media Services can be reached at (401)341-2221. We are located in the Garden Level of the McKillop Library, room 002. Our office hours are Monday - Thursday 8:00 a.m. - 12:00 a.m., Friday 8:00 a.m. - 5:00 p.m., Saturday 10:00 a.m. - 5:00 p.m., and Sunday 12:00 p.m. - 12:00 a.m.
Computer and Network Use Policy
Salve Regina University is dedicated to the mission of “seeking wisdom, promoting universal justice and through teaching, research and community service to work for a world that is harmonious, just and merciful.” In support of this mission, the university provides access to information technology resources (including computer networks and computer equipment) to its faculty, student, staff and other members of the university community. The Computer and Network Use Policy (Policy) contains the University’s philosophy and requirements governing faculty, students, staff and other members of the community in their use of the University’s information technology resources.
The information technology resources are to be used exclusively to further the mission of the University. All members of the university community have the obligation to use these resources in a manner consistent with this goal.
The University’s information technology resource is a finite, shared resource of its community worthy of respect. As such, the University expects each member of the community to use these resources responsibly, ethically and to comply with the Policy, relevant laws, including those pertaining to copyrights, and contractual obligations to other parties.
The use of these resources is a privilege. If a member of the community fails to comply with the Policy or relevant laws, including those pertaining to copyrights or contractual obligations, that member’s privilege may be revoked.
Members of the University community should seriously bear in mind that their use of the University’s resources contributes to the perception that the public at large has of the University. In addition, each time a member of the University community uses these resources (such as sending email) in relation to non- University persons or entities that member is identified as belonging to the University community. As such, everyone should use these resources consistent with the freedom of expression but without compromising the integrity and the well-being of the University.
Computer Account and Revocation Procedures
All members of the University community are provided with a network username and password upon their enrollment in a course or the start of their employment. Access to the University’s network system may be revoked temporarily or permanently if one’s information technology related behavior or use of one’s network account falls within one or more of the following circumstances:
The use of the Internet or the University’s computer network and associated resources for one’s own commercial gain, or for commercial purposes not officially sanctioned by the University. Your use of your account constitutes acknowledgement and acceptance of all published rules and regulations regarding the network, including this Policy.
Your use of your account constitutes acknowledgement and acceptance of all published rules and regulations regarding the network, including this Policy.
Freedom of expression and an open environment within which to pursue scholarly inquiry and to share information are encouraged and supported at the University. While the University rejects censorship, behavior that constitutes misconduct will not be protected. Such behavior includes, but is not limited to use of, the University’s information technology resources in connection with child pornography, harassment of any kind, copyright infringement, theft, unauthorized access and other violations of the law.
Members of the University community are entitled to privacy in their use of information resources. Each user number, login name, account name, or any other username and associated password belongs to an individual or a department. No one should use a user number, login name, any username or account name and password without explicit permission from the owner. No one should use aliases, nicknames, pointers, or other electronic means to attempt to impersonate, redirect, or confuse those who use the information resources. Each member of the University community shall accept the burden for the responsible use and dissemination of his or her user number, login name, username and account name and password and is further responsible for any authorized use of one’s account.
The University, to fulfill its responsibility to the academic community, reserves the right to monitor periodically the activities on its network system. Further, the University may be subject to subpoena or other lawfully mandated legal process related to unlawful use or other violations which will subject the entire network or individual accounts to outside monitoring.
Salve Regina E-mail Policy
In accordance with Salve Regina e-mail policy, only the salve.edu e-mail account is used for student academic and business electronic communications.
All electronic communication initiated by University offices for a student is sent to students’ Salve Regina University e-mail accounts. This applies to all undergraduate and graduate students, and includes important announcements.