Academic Honor Code
All students are expected to accept and to abide by the values of honesty, integrity, and truthfulness in their academic pursuits. Sanctions for violations of academic honesty, such as plagiarism or cheating may include (but are not limited to) failure for the work involved, failure in the course, and dismissal from the University. A record of violations and sanctions is maintained in the student’s file. Appeal is to the provost or the provost’s designee.
Students are expected to interact with faculty and fellow students with courtesy, respect, and integrity in all academic settings. Any behavior that disrupts an appropriate and effective learning environment is unacceptable and may be subject to discipline. Student behaviors that enhance the learning environment include dialogue and discussion of course material and issues; asking questions to improve comprehension; listening to and respecting the views of others; and completing readings and assignments in preparation for class. Student behaviors that hinder the learning environment include extended personal discussions during class; the use of cell phones, and the inappropriate use of laptops or other devices during class; consistently interrupting class by entering and exiting the room during the class session; and treating classmates or the instructor with disrespect. In all academic settings, students should be aware of their responsibility to engage in the material being covered in order to benefit from educational opportunities. Moreover, students must be certain that their presence enhances rather than hinders the educational environment of fellow students.
The University expects all members of its community to respect the property of others and to be aware of intellectual laws, regulations and policies that apply to the electronic environment. No member of the University community shall use another’s material or property in a way that violates copyright law or infringes on the rights held by others. In particular, the unauthorized duplication or use of software that is licensed or protected by copyright is theft.
Members of the University community should recognize that placing their work in the electronic public domain may result in widespread distribution of their work and could jeopardize their rights to that work. One should assume that works communicated through the network are subject to copyright unless there is a specific disclaimer to the contrary.
Plagiarism occurs when a person uses someone else’s creative or scholarly work but fails to give that person credit. It also occurs when a person credits the author but uses his exact words without so indicating with quotation marks or block indentations; or when a person uses words so close to those in the source, that if the person placed his/her work next to the source, one would see that it could not have been written without the source “at the elbow.” The MLA Handbook for Writers of Research Paper (2009) refers to plagiarism as “intellectual theft” and suggests penalties for infractions ranging from failure of the course to expulsion from school.
The widespread availability of online sources for research and information requires particular attention to proper use and citation of electronic sources. Students seeking guidance in the use of proper citations should consult the “MLA Handbook for Writers of Research Papers” (7th Edition, 2009), “A Manual for Writers of Term Papers, Theses and Dissertations,” by Kate L. Turabian,et al (8th Edition, 2013), or “Publication Manual of the American Psychological Association” (6th Edition, 2010). Be sure to check with your instructor regarding the preferred style of citation.
Confidentiality of Student Information
Procedures for the release and disclosure of student records maintained by the University are in accordance with the Family Educational Rights and Privacy Act of 1974, as amended (FERPA). Where the law is silent, the University is guided by the principles that the privacy of an individual is of great importance and that as much information as possible in a student’s file should be disclosed to the student upon request. University officials may have access to student information when access is necessary for legitimate educational interests such as appropriate advising relating to the student’s academic or campus life. Third parties have access to personally identifiable student records or information only with the student’s written consent or as otherwise provided by FERPA. Parents and guardians are considered third parties who need a written release signed by the student to gain access to student records (Parental Release form). Detailed guidelines for release and disclosure of information are available from the Office of the Registrar. These guidelines comply with FERPA and the Students’ Right to Know/Campus Security Act of 1990. Required graduate student theses and other papers authored by students may be made available by the University for the research purposes of third parties with the student’s permission.
For on-campus and online interactive courses, class participation is considered an essential part of the educational experience. Students are expected to attend all classes as well as fully participate in online courses and be responsible for course content. Faculty members may establish attendance policies for their courses which define expectations for attendance and participation. These policies may be found on the course syllabus.
It is the responsibility of the student to notify the University of an intention to withdraw from a course or withdraw from the University.
Habitual non-attendance of a course or courses will be considered academic misconduct subject to withdrawal from the course(s) not attended. Habitual nonattendance is defined as a consecutive absence in any course or lack of participation in discussion in an online course equating to three full weeks of missed class sessions (three absences for a course meeting once a week, six absences for a course meeting twice a week, nine absences for a course meeting three times a week).
Habitual non-attendance in one or more classes may result in administrative withdrawal from the class or classes affected. Moreover, when a student is habitually absent from most or all classes, the student may be subject to administrative withdrawal from the University or, in cases with extenuating circumstances, to an administrative leave of absence. In such cases a grade of W or WF will be assigned to the classes affected according to the appropriate date published in the academic calendar.
Students should note that faculty members may have more stringent attendance policies and standards for participation for their courses, as noted on the course syllabus.
Matriculation and Enrollment
A matriculated student has been formally admitted to the University in pursuit of a degree program and is proceeding on a full-time or part-time basis. A nonmatriculated student enrolled in course work who has not yet applied to the University is not enrolled in a degree program. Non-matriculated students may not enroll for more than two courses (6 credits), unless specific permission is granted by the appropriate dean. There is no guarantee that course work completed as a nonmatriculated student will be applied toward a degree program. Non-matriculated students may register for courses when space is available.
Students may pursue graduate degrees on either a full-time or part-time basis. Full-time graduate students take at least three and no more than four courses (nine to twelve credits) in a degree program each semester; half-time students take six credits. Students employed full-time are advised to register for no more than two courses (six credits) each semester. Students are also advised to register for no more than one course each summer session. Full-time status during the summer session is six credits; while half-time status is three credits. All graduate courses are three credits unless otherwise noted.
Graduate level courses have numbers of 500 and above. Courses numbered 600 and above are limited to doctoral or CAGS students.
Registration Policies and Procedures
All students must register for courses to maintain enrollment at the University. Students are responsible for adhering to the registration instructions, timetable and other information published online. Students must satisfy all financial obligations before they are permitted to register and attend classes.
It is the responsibility of the student to review the requirements for their degree program and select appropriate coursework. Students easily monitor their progress by consulting the Online Academic Evaluation and by consulting the graduate catalog for program requirements.
Salve Regina’s academic year includes a fall and spring semester and two summer sessions. Meetings for graduate courses follow the University calendar. Calendar information may be found in the schedule of classes, at the beginning of this catalog, and on the website at www.salve.edu/acad-calendar/.
At times, the University may offer off-campus graduate courses at other locations throughout Rhode Island. Consult the latest schedule of classes on the University’s website.
Change of Name/Address
It is the student’s responsibility to complete a change of name/address form in the Office of the Registrar whenever such a change occurs.
In order to register each semester, all students must have clearance from the Business Office, Office of Financial Aid, and the Office of the Registrar.
Matriculated students may register online through Web Advisor for Students in the My Salve University Portal. The link is titled “Search and Register for Classes.” Nonmatriculated students may use the registration link available at http://www.salve.edu/graduatestudies/. Students may also register for all on-campus and online courses in person at the Office of the Registrar located in Ochre Court. Office hours are 8:30 a.m. to 4:30 p.m., Monday through Friday. Registration materials can be obtained from the Office of Graduate Admissions or on the website at www.salve.edu/graduatestudies/schedule.cfm and may be faxed or mailed.
Registration Period for Online Courses
Self-paced courses are available to students on the first Monday of every month and students have four months to complete them.
Online interactive courses have two seven-week sessions in each semester with specific start and end dates. Check the most current course schedule for dates. Registration for seven-week online interactive courses after the start date requires the permission of the instructor.
Dropping an Online Interactive Course
Students are given access to online courses two days before the start date of their course in order to preview the course material. Students must drop a course before 5 p.m. on the first day it begins. Should a student need to drop the course, they must fill out a course withdrawal form available online at the registrar’s website. The form must be received by the Office of the Registrar by 5 p.m. on the start date of the course to qualify for a 100% refund.
Refunds of tuition are calculated on a pro-rated basis. If a student does not officially drop or withdraw from a course prior to the last class, a final grade will be given.
Students in good academic standing may audit courses (based on seat availability) and receive an AU (no credit) on their transcript with permission of the dean. They must complete all course requirements except exams. Tuition for audited courses is listed on the graduate studies website. Students may not change registration from credit to audit or audit to credit after the end of the first week of class. Note: Self-paced courses are not available for audit.
A prerequisite is a course or other requirement established to ensure that students have sufficient academic preparation to successfully complete another course. It is the responsibility of the student to ensure that prerequisites, as listed in the catalog and updated through the semester schedule of classes, have been successfully completed before registering for the course.
Special Enrollment Sections
Matriculated students who want to pursue graduate level independent study, directed study, thesis, or internship courses for credit need to discuss proposed work with the instructor and program director. If the proposal is approved, a special enrollment form (located on http://www.salve.edu/registrar/online-forms ) must be completed, signed and approved by the appropriate dean, and then presented at registration.
Directed study involves regular graduate catalog courses offered to individual students who are unable to complete them because of conflicts or extenuating circumstances. Students should consult the appropriate graduate program director and complete and submit a special enrollment form to the Office of the Registrar. If the student is not required to take the course to fulfill graduate requirements, or can defer taking the course as a classroom or online experience to a later semester, the directed study may not be approved. Please see more information about guidelines and appropriate forms located online on the Office of the Registrar’s web page.
Independent study involves specialized subjects outside the regular graduate catalog. While it is expected that most students will be able to develop a complete program of study from regularly scheduled course offerings, there are situations in which a student may benefit from independent study. Students interested in independent study, and who have a cumulative GPA of 3.2 or higher, should consult an appropriate faculty mentor, discuss the planned project, complete and submit a special enrollment form available on http://www.salve.edu/registrar/online-forms, and register for the course. The University reserves the right to deny requests for independent study from students whose topics have not been well formulated, who lack a supervising faculty member to evaluate performance, or who do not meet the GPA minimum.
An internship is a short-term employment experience that is related to a student’s course of study, supervised by a practicing professional, and structured academically by a Salve Regina University faculty member. For those students who are employed, the internship must be performed in a setting outside of their usual work role, and with a different supervisor. Although the specific nature of the experiential learning varies with the student’s academic interest, there should be a close relationship between the program of study and the internship. The internship is a supervised learning experience for academic credit typically consisting of a minimum of 120 hours (40 hours per credit awarded) of on-the-job experience and culminating in a significant written graduate-level analysis that integrates the field experience with relevant literature in the student’s program of study and includes a formal bibliography. Students interested in completing an internship for credit should discuss the option with their graduate program director. A graduate internship form, available on the Office of the Registrar website, must be completed in order to register for an internship for credit. In order to comply with federal regulations, students must complete the work during the semester in which they are registered for the internship, and may not earn credit for work completed prior to submitting a completed signed graduate internship form. It is the student’s responsibility to meet any requirements imposed by the internship site including, but not limited to, insurance coverage, fingerprinting, background check, and minimum required hours.
In some programs, students may decide to write a six-credit thesis under appropriate faculty direction and with the permission of the program director. Details are established prior to registration and in consultation with the thesis supervisor and the program director.
Withdrawal from a Course
Students who want to withdraw from an on-campus, online or hybrid course before the final day of class must make this request in writing. They can do so by submitting a course withdrawal form (available from the Office of the Registrar), writing a letter, or sending a fax. If the request is approved, a grade of W will appear on the student’s transcript. All withdrawal requests must be received by the Office of the Registrar prior to the final day of class. Please refer to the “Financial Information ” section of this catalog for details on tuition refunds.
Students are expected to have continuous enrollment throughout the program. Students who are not enrolled for more than two consecutive semesters without an approved leave of absence from the appropriate dean will be withdrawn from the University. Those who are withdrawn and desire to return for further studies are invited to apply for readmission. Readmission forms may be obtained from the Office of Graduate Studies. After an extended period of program interruption, the appropriate program director may require the student to reapply to the program. Readmitted students must follow the curriculum and guidelines in effect at the time of readmission.
Master’s degree work must be completed within five years of matriculation and doctoral work must be completed within seven years of the comprehensive examination.
Leave of Absence
Students, who know they will be unable to take courses for more than two consecutive semesters for either medical or non-medical reasons, must request a leave of absence in order to remain active. Students must submit a request for a leave of absence in writing to the Office of Graduate Studies.
Withdrawal from the University
Withdrawal may be initiated by the student or by the University. If coursework is in progress, the student should initiate the withdrawal in order to obtain non-punitive W grades and any applicable pro-rated refund. Time is of the essence for tuition refunds; the date the request for withdrawal is received will determine the percentage of tuition refunded to the student. Students who do not complete the required forms will be responsible for full semester tuition charges. Please refer to the “Financial Information ” section of this catalog for details on tuition refunds. Students who receive financial aid must arrange for an exit interview with the director of financial aid.
Transcripts are released following a written student request and payment of the appropriate fee or when mandated by law. Transcripts are available in the Office of the Registrar. Transfer request forms are available online on the office of the Registrar’s web page https://www.salve.edu/registrar/online-forms Transcript services may be denied to students who have outstanding financial obligations to the University.
To obtain copies of transcripts and source documents such as test scores from other institutions, students must contact the originators of those records, for example the registrar of the original institution. Salve Regina University does not copy transcripts of other schools for student use.
Salve Regina University provides alternative and convenient course formats to support the needs of our students who have busy professional and personal lives. Salve Regina University has been providing master’s programs by extension since 1985. Salve Regina offers a Master of Business Administration, a Master of Arts in International Relations, Master of Arts in Humanities, a Master of Science in Administration of Justice and Homeland Security, Master of Science in Healthcare Administration and Management and Master of Science in Management, plus several professional certificates, completely online.
Online Course Structure
All online courses are accessed through the Internet. Once students register for a course, they are notified of their user name and password. Online courses are offered in three formats: online self-paced, online interactive and hybrid.
Online self-paced courses are available to students on the first Monday of every month and students have four months to complete them. Courses are organized into three to five modules, with one assignment per module. Students work with the textbook and the online course materials to meet the learning objectives of the course. Assignments are submitted and returned electronically through the course assignment tool. E-mail and chat tools are available to contact the instructor as well as interact with fellow students.
Online interactive courses have specific start and end dates and are offered in two seven-week sessions each semester. In these courses, students interact with other students and have the ability to participate in discussions with classmates and faculty. Communication is asynchronous; there is no requirement for members of the class to be online at the same time, although some courses offer opportunities for synchronous interaction. This interactive environment enriches course content, provides opportunity for discussion, and encourages the exchange of ideas.
Hybrid courses blend classroom learning and online learning. Since much of the course content and some activities are moved online, the number of class meetings over the course of a term or semester is reduced. It is very important to check the schedule of classes for starting dates, as some courses begin online before meeting in the classroom, while others have an initial class meeting and then continue online.
Textbooks for online courses are available from the Salve Regina University bookstore. Textbooks should be ordered before the course begins to ensure adequate preparation for the first day of class.
Students unable to complete course work within the scheduled time should carefully read the guidelines for the incomplete process and the course withdrawal process in the “Academic Policies” section of this catalog.
Computer Requirements for Online Courses
Online courses are delivered via the Internet using course management software. Students must use a supported Web browser to access the Internet and courses. For more information, visit our website at www.salve.edu/graduatestudies/ for the most current and updated technical assistance.
The campus uses Microsoft Office. All written papers need to be saved in a file format compatible with Microsoft Word. Some business courses require spreadsheet software for their assignments. Students will need to save their assignments in a format compatible with Microsoft Excel. Additionally, some courses may require plug-ins to access course material. The website above also lists links to the most common plug-ins needed.
Graduation Policies and Procedures
To qualify for graduation, candidates must be fully matriculated in their respective graduate programs and complete all requirements in which at least 60% must have been completed at Salve Regina University with a minimum cumulative grade point average of 3.0.
Candidates intending to graduate must submit a completed Application to Graduate to the Office of the Registrar six months prior to the May Commencement ceremony. All program requirements must be complete before conferral of the degree and participation in Commencement ceremonies. Any balance on the student’s account must be paid in full in order to participate in commencement. Where applicable, the following documents also must be on file prior to graduation:
- Official transcripts validating any transfer credit to be applied toward the degree
- Evidence of an exit interview with the director of financial aid
Appearance of a student’s name in the Commencement program is presumptive evidence of graduation, but is not regarded as conclusive. The official Salve Regina University transcript, sealed and signed by the registrar, is conclusive testimony of the student’s academic records and possession of degree(s) awarded by this institution.
Student grades in graduate level courses are reported as follows with the accompanying quality point values:
||Quality Point Value
||Incomplete: Given when a course requirement has not been completed. Must be resolved by date on the incomplete form or I becomes F. Incompletes may not extend beyond the last day of the following semester.
||Audit: Student fulfills all course requirements other than taking exams. No credit is awarded.
||Withdrawal: Course dropped with permission. Students may not withdraw after the last class meeting. No credit is awarded.
||Withdrawal from a course without permission or after the date designated in the academic calendar for withdrawal without penalty. Also given to a student for behavioral or academic reasons prior to the recording of the final grade. No credit is earned and is computed as “F” in the grade point average.
It is very important for students to complete all assigned course requirements by the scheduled end date of their courses. When students decide they are unable to do so, it is equally important that they follow the procedure for requesting an incomplete grade. Before the scheduled end date of the course, students must request an incomplete grade from their instructor. If the request is approved, the student and instructor will complete the official form and submit it directly to the Office of the Registrar. Official forms are located at the following link http://www.salve.edu/sites/default/files/filesfield/documents/IncompleteGradeForm.pdf. Incomplete grades are neutral - they have no effect on the GPA. However, it is crucial for the student to finish the work by the completion date indicated on the form; otherwise the incomplete will become an F. Students are only granted one incomplete per course.
Students may not withdraw from a course once an incomplete has been granted. The completion deadline may not extend beyond the last day of the following semester for all courses, except self-paced courses. Incomplete deadlines for self-paced courses should not extend beyond two months after the completion of the initial four-month period.
University policy requires all classes to meet with their instructors during the final exam period, whether for an examination or for further instruction, and faculty may penalize students for failure to attend the final examination period. Final exams take place during final week each semester, as indicated in the academic calendar. Details are available online on the Salve website.
Online Grade Reports
Students obtain semester grades online by accessing “MySalve” and logging into “My Information.” Because this effective service provides much faster student access and is now used commonly, the University does not mail semester grade reports. Those who need printable copies can obtain them quickly and easily online whenever they access their grades on Web Advisor for Students. Grade reports may be denied to students with outstanding financial obligations. In such cases, however, students still have the right to view their grades in a visit to the Office of the Registrar.
Falsifying Educational Records
Tampering with education records such as transcripts, grade reports, and diplomas is against the law. Among criminal offenses of the State of Rhode Island is Chapter 58 of Title 11, which states in part, “A person shall not use, offer, or present as genuine a false, forged, counterfeited, or altered transcript, diplomas, or grade report of a postsecondary educational institution.” This section is but one example of state and federal laws making it illegal to engage in fraudulent activity with education records. Penalties for violating such laws can include substantial fines and/or imprisonment.
Grade Review - Resolving Questions
All requests for a review of a semester grade must address the process followed in calculating the final grade and not the instructor’s evaluation of the student’s work. Students must first attempt to resolve their questions informally with the instructor. If no resolution is achieved, students who wish to pursue a formal grade review need to adhere to the following process and schedule:
- A request for a review of a semester grade must be made in writing by the student to the course instructor no later than 30 days after the date semester grades become available to students online at “My Salve.” The student sends a copy of this request to the director of the program which offered the course and to the appropriate dean.
- Within 10 working days of the receipt of this request, the instructor shall forward to the student, the program director, and the appropriate dean a written grade review. The grade review will consist of:
- A copy of the course syllabus outlining assignments, tests and examinations, along with their respective percentage weights to the final grade calculation;
- The student’s grades for all tests and assignments;
- A demonstration of the calculations by which the final grade was determined.
A student who finds the review unsatisfactory (i.e., there are still questions remaining regarding the calculation) may present the case to the graduate program director in which the course was offered within 10 working days of the receipt of the review or, if the instructor is also the program director, directly to the appropriate dean. The program director or dean will have 10 working days in which to respond. If necessary, a final appeal may be made to the dean within 10 working days of the program director’s response, and the dean will have 10 working days in which to determine the matter. The dean’s decision in the matter will be final.
Cumulative Grade Point Average (GPA)
The cumulative grade point average is the weighted average of all grades and credits used to indicate academic progress. The cumulative GPA is computed by multiplying the quality point value of the grade by the number of credits attached to each course, adding this number for all courses taken, and dividing the sum by the total number of quality credits. Note: Grades of P, I, AU, and W are not computed in the grade point average.
Course Repeat Policy
Graduate courses may be repeated, with the lower grade excluded from the GPA, and duplicate credits excluded from the cumulative total. All grades earned, however, will remain on the student’s transcript. Students must repeat required failed courses at Salve Regina University. Students may repeat a course once, with no more than three repeated courses throughout their program.
Academic Probation and Dismissal
A cumulative grade point average of B (3.0) is required to qualify for a graduate degree or certificate. Students whose cumulative grade point average falls below 3.0 in any given semester or who earn at least one grade of “F” are considered to be on academic probation for the following semester. Students on probation for two continuous semesters may be dismissed from the University. Students will receive a written notice of this decision, including a process for appeal. Students who are dismissed may make a written appeal to the provost following the process specified on the dismissal notice.
If readmission is granted, a student will be re-enrolled on academic probation and will be informed of specific academic criteria and expectations in writing. Students reinstated by appeal may not, if dismissed again in subsequent semesters, submit any further appeals for readmission.
International students studying on a nonimmigrant visa should consult with the appropriate designated school official to review visa status issues and alternatives.
Institutional Review Board (SRU-IRB)
The United States Department of Health and Human Services, through the Office of Human Research Protections (OHRP), is the U.S. institution responsible for regulating research involving human and animal subjects. The purpose of the regulation is to ensure the ethical treatment of both humans and animals participating in research as subjects. OHRP provides assurance regulations to guarantee that research subjects are not submitted to unnecessary or undue physical, mental and legal risks, that their participation in research is informed and un-coerced, and that their participation will contribute to promoting beneficial generalized knowledge. OHRP carries out its responsibilities through the publication of documentation with federal regulations regarding the ethical treatment of human and animal subjects. OHRP enforces its ethical regulations through the establishment of an Institutional Review Board (IRB) in all institutional locations where research takes place and are directly or indirectly funded by the U.S. Federal government.
Salve Regina’s mission reflects Federal regulation for the ethical treatment of humans and animals. The SRU-IRB is registered with OHRP and reviews, approves, modifies or disapproves all research projects undertaken by faculty, staff and students at Salve Regina University or when faculty, staff, and students are participating in research. In complying with federal regulations, the SRU-IRB review process of research makes sure that:
- Risks to subjects are minimized;
- Risks to subjects are reasonable in relation to anticipated benefits;
- Selection of subjects is equitable;
- Informed consent is sought from each prospective participant or legally authorized representative, and properly documented;
- Adequate preparation is taken to protect the privacy and confidentiality of subjects; and
- Adequate provisions are made for the ongoing monitoring of the subjects’ welfare.
The SRU-IRB is the only University committee authorized to determine if a specific research is reviewable or not and all faculty, staff and students must contact the SRU-IRB for input when contemplating undertaking research.