2017-18 Undergraduate Catalog 
    Mar 21, 2018  
2017-18 Undergraduate Catalog

Financial Information


Student Financial Responsibility

The student, as a condition of being enrolled at Salve Regina University is responsible for the following:

  • Ensuring the timely completion of registration for proper billing and financial aid awarding.
  • Ensuring the timely payment of all charges in accordance with the University billing policy.
  • Ensuring that all documentation is submitted in a timely fashion to the Office of Financial Aid to enable timely disbursement of scholarships, grants, and loans.
  • Ensuring that the Business Office has the most up-to-date billing address on file. Change of address forms are available at the Business Office, the Office of the Registrar, and online.
  • Ensuring the timely notification to the Office of Financial Aid and Business Office of any outside financial assistance (local scholarships) to be received on the student’s behalf.
  • Ensuring the timely processing of University Health Insurance waiver information each academic year if applicable.
  • Notifying the Office of the Registrar immediately of any course or University withdrawal. There are financial consequences for failure to notify.

The student must notify the Business Office if the student does not receive a bill by July 15 (fall semester) and December 15 (spring semester). If the student does not ensure timely payment for all tuition, room/board (if applicable), and fees, the University reserves the right to do the following:

  • Administrative withdrawal (removal from all current semester classes).
  • Disallow residence hall and meal plan access.
  • Disallow future semester registration.
  • Refusal of registrar services such as grades and transcripts.
  • Disallow participation in commencement ceremonies and withhold diploma.

Full-time tuition allows students to register for 12 - 17 credits per semester. Please be aware that participation in additional programs (such as second majors, minors, or other programs) may incur additional tuition charges.

Unpaid charges (greater than six months without payment or default on a signed promissory note) will be placed with a third party collection agency and the student will be liable for all additional costs associated with the collection of the unpaid charges. Collection costs will significantly increase the student’s financial obligation.

Financial Policy/Methods of Payment

The University has various tuition/financial policies and some suggested methods of payment available to students. These policies and payment methods can be found on the University website. The Business Office website is located at www.salve.edu/office-service/business-office.  Tuition statements and online payments can be accessed through the student’s portal located at https://web.salve.edu/mysalve

Withdrawal and Refund Policies

Students who wish to withdraw from the University during a semester or at the end of a semester must do so officially by completing a withdrawal form and exit interview.  Undergraduate students withdraw through the Office of the Registrar.  Time is of the essence for prorated refunds of tuition and board fees; it is important to complete and submit the form as soon as the decision to withdraw is made and provide the reason for withdrawal (medical, financial hardship, etc.)  The withdrawal date will be the date the completed form is received in the Office of the Registrar.   Information for refund policy and withdrawal procedures can be accessed at http://web.salve.edu/offices/business/withdraw.cfm

Students who leave the University during or at the end of a semester, and properly communicate this according to policy will not be charged for the next semester. However, students who have already registered for the next semester must drop those courses before the next semester starts.

Students who leave the University or change enrollment during the first five weeks of the semester will be eligible for a tuition and room and board refund. Students who are suspended, dismissed or withdraw when under investigation for misconduct will not have tuition refunded for the semester in which action is taken.

Refunds will be processed within 30 days after the University has received notification of official withdrawal.

Tuition refunds will be calculated based on the date the Office of the Registrar receives your withdrawal form. All fees are nonrefundable after the start of classes. The University reserves the right to charge an administrative fee for refunds of this nature.

Room refunds will be processed assuming another student can fill the vacated room. If the room cannot be filled, the University retains the right to enforce the terms of the student housing contract, which states that students are responsible for the entire semester room charge.

Students who do not complete the required forms may be responsible for a full semester tuition charge.  Students who receive financial aid must arrange for an exit interview with the director of financial aid.   Financial aid awards are adjusted accordingly for the withdrawing student.  The University may initial a student’s withdrawal when the student has not registered for two consecutive semesters without securing a leave of absence.

If you received Title IV federal financial aid such as Stafford loans, PLUS loans, Perkins loans, nursing student loans, SEOG grants or Pell grants, you are subject to repayment as mandated by the federal government. Up until the 60 percent completion of the semester, all Title IV funds are repaid based on a strict prorated percentage of time completed over the entire semester. After the 60 percent completion date of the semester, all Title IV funds are considered earned and are retained by you.

Refunds will be calculated based on the schedule listed below.  The date used is the date the forms are completed and received by the Office of the Registrar.

Campus-based, fall and spring semester, 15-week courses

  • 100 percent before classes begin.
  • 80 percent before the second week of the semester.
  • 80 percent before the third week of the semester.
  • 60 percent before the fourth week of the semester.
  • 40 percent before the fifth week of the semester.
  • 20 percent before the sixth week of the semester.
  • Nothing after the sixth week of the semester.

Campus-based “compressed” courses, seven weeks or fewer

  • 100 percent before classes begin
  • 80 percent before the 10th calendar day from start of course
  • 60 percent before the 16th calendar day from start of course
  • Nothing after the 15th calendar day from start of course

Campus-based summer courses, all eight week courses

  • 100 percent before classes begin
  • 80 percent during the first week of class
  • 60 percent during the second week of class
  • Nothing after the second week of class
  • Weekend workshops: Nothing after a workshop has started)

Seven week online courses

  • 100 percent before 4:30 p.m. on or before the first day the class begins
  • 80 percent before the 10th calendar day from start of course
  • 60 percent before the 16th calendar day from start of course
  • Nothing after the 15th calendar day from start of course

Tuition Refund Insurance

Salve Regina offers an insurance plan that guarantees a tuition and room and board refund in cases of physician diagnosed physical illness (90 percent reimbursement) and emotional illness (90 percent reimbursement) any time during the semester. This plan covers the academic year and is independent of the University. Applications are mailed to all full-time students during the summer.

The premium for this insurance plan varies from year to year but is generally less than 1 percent of tuition (commuters) or 1 percent of tuition and room and board (resident students) and is billed and payable each semester. You must enroll in the plan before the first day of classes each semester.

All first time freshmen will be signed up for this insurance automatically and the charge for the insurance will be listed on the fall and spring tuition statements.  The students will have the option to waive this insurance by completing the online waiver form.  Waivers must be completed prior to the start of the semester.  Waivers completed after that date will not be accepted and the student will be responsible for the charge in full.  This waiver only applies to the first time freshman; all other full time undergraduate students will have the option to purchase the insurance prior to the start of the semester.  Policies purchased in fall will be automatically renewed for spring and the charge will be reflected on the spring tuition statement.  Cancelling a renewed plan must also be done prior to the start of the spring semester.


A.W.G. Dewar, Inc.
4 Batterymarch Park
Quincy, MA 02169
Office: (617) 774-1555
E-mail: trp@dewarinsurance.com
Website: www.tuitionrefundplan.com